Our next meeting:
Friday, 3/19/2010 at Tricia's house

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Friday, December 11, 2009
Meeting of the 2010 Board of Directors

Hosted by: Lisa Van De Graaff & Blas Uberuaga
Participants:

Bob Himmerich y Valencia (Member)
Paul Morrison (Member)
Sherry Morrison (2010 Director)
Lou Ollivier-Amestoy (2010 Director)
Tricia Penn (2010 Director)
Karen Squires (2010-2011 Secretary/Treasurer)
Blas Uberuaga (2010 VP)
Eva Valencia de Himmerich (2010 Director)
Lisa Van De Graaff (2010-2011 Secretary/Treasurer)

Notes taken by Lisa Van De Graaff

Philosophical Discussion: Do we have any high-level goals for the club this year?
Agreement on two primary objectives for 2010:
(1) Increase visibility locally (New Mexico)
(2) Education (tied to NM history where possible, but primary emphasis on general Basque culture/language/etc)


Board Documents
Lisa distributed a folder for each Board Member that contained pertinent forms and documents (contact information, bylaws, reimbursement & advance forms, brochure).
Roger - I'll get your folder to The Spanish Table for you to pick up at your convenience.


Schedule of 2010 Board Meetings
Board agreed to four scheduled meetings to make budget, by-law, committee representation decisions, etc.  All other decisions will be made via email/mail/phone.

• December 11, 2009 (agenda to include checking account, membership drive, newsletter, book club, list of year's priorities)
• March 19, 2010 (agenda to include tapas fundraiser, picnic)
• July (agenda to include annual meeting, bi-annual report, election of 2011 Board, recommended by-law changes (include membership dues discussion))
• October (agenda to include transition to 2011 Board)

Communication with Eva
Eva is not on line, so Sherry will be the primary contact for Eva with regard to any necessary Board discussions and decision-making.  Lisa will continue to send hard copies of emails to Eva.


Club property stored at Samuel & Alanna's home
Tricia offered her storage shed for club use.  Thank you, Tricia!


Secretary/Treasurer Division of Duties

• See attached document for a break-down of the Secretary/Treasurer duties between Karen and Lisa.
• Karen, Lisa, and Blas will go to Bank of America in January and change the authorization for signing on the club checking account to Karen and Lisa (decision made via email and confirmed in meeting).
• Board approved budget of:
• $120 miscellaneous office expenses (including membership drive)
• $500 liability insurance
• Costs related to post office box (Lisa will acquire)
• Agreement that with the membership drive this year, we will require an "opt-in" for people on our mailing list to continue to receive mailings.  (Folks can become members or actively let us know that they want to receive information from us, rather than our sending information to people who may not be interested.  People who do not opt-in will remain on the roster for fund raising purposes unless they request to be removed from the mailing list entirely.)
  

Newsletter (Tricia & Lisa)

• See attached proposal.
• Board approved suggested one free advertisement per member for 2010.  Political or religious advertisements will not be allowed since they may conflict with our 501(c)(3) status.
• Board approved budget of $550 for 2010.
  

NABO (Blas)

• Our recognition by the Basque government is still in process (held up by the Tokyo club).
• We will go forward with our NABO application in 2010.
• There will be a NABO meeting at Jaialdi, so we should have enough folks already there to participate.
  

Brochure
The following changes have been approved.  Lisa will make the changes.

• Add French to the front (two "legal" names on top (NMEE and English), and three additional names (Basque, Spanish, French) on bottom).
• Find a better map.
• Add Paddy Woodworth's book to the list of further reading.
• Add a photo of the Guggenheim (eliminate the Pamplona photo if necessary for aesthetics).
• Add "Ikurriña" to the image of the flag.
  

2010 Activities
Will work to advertise events more with PSA (public service announcements), Albuquerque Journal North, Santa Fe New Mexican, KANW, 89.1, community calendars, postcards to mailing list, etc.

• Potlucks (serve as a social outlet for members and an introduction for new members).  Plan for 3-4 in 2010.
• Feb 13 hosted by Morrisons in Santa Fe
• May 1 or 2 hosted by Olliviers in Albuquerque (to be confirmed)
• Looking for host for October...
  
• Picnic
• Eva and Bob will organize (Lisa will provide info from previous years)
• Saturday, 8/21/10 at Hyde Park?
  
• Meeting of the Membership
• Required by bylaws to provide an accounting of year's activities and financial statement.
• Participation has been low, so we will try to combine with October potluck and keep "business" to a minimum.
  
• Expansion of Tapas to Basque Cultural Day (Blas/Lisa)
• Board agreed to concept, especially since it can support our annual objectives.
• Understanding that cultural elements may cost money and will lower the perceived profitability of the event.
• Committee will look into presentation, dancers, mus, etc and come back to the Board with a proposal.
• Educational Opportunities
• Book Club will continue, 2 books per year (contacts: Lisa & Sherry).
  
• Mus Lessons will be included with potlucks (contact: Lou)  A more regular game will be considered if we get enough players.
  
• Slide Show at Travel Bug (contact: Blas).
• Dancers - Will try to include with Cultural Day concept for Tapas (contact: Lisa, Karen, Blas).
• Cooking Class (contact: Lisa & Karen).
• Lecture - Blas will contact Christine Bender.
• Historical Study of Basque History in New Mexico, resulting in book?
• Bob discussed the necessity to differentiate timelimes and two separate influxes of Basques.
• Much discussion with hopes that Samuel will be involved (Lisa will contact Samuel).
• Dick Etulain and UNM (Bob will contact?)
• UNR (Blas will contact to see if there is a student to take this on).
• 400th Anniversary of Santa Fe - We won't actively pursue this, but we will certainly follow-up if we are contacted.
  
• Jaialdi
• Another organization is pursuing a bus to Idaho for the event.
• We may have a t-shirt for members to wear... (Lisa will contact Reyes)
  
• Los Lunas Gernika Tree (Lisa will follow-up to see what our options are)
  
• NM Surnames
• This would be on Samuel's terms and time line.
• We would provide support, including financial for expenses directly related to the project once a proposal is made.
• Lisa will follow-up with Samuel.
• Tapas Dinners
• The El Farol dinner last Sept was a big success and drew a different crowd than our other events.
• We will strive for one dinner per year (maybe two on the "off" years if the Tapas Fundraiser becomes bi-annual).
• Sherry? will look into a dinner next November at Cosmo Tapas in Albuquerque (4200 Central SE)
  
• Magazine (Roy Archuleta's idea) - Lisa will follow-up.  Newsletter returning to 4x per year, so that may help to fill the gap.  Also, perhaps Roy would be interested in a more active role in the newsletter.
  
• Book signings (Eve Cobos' idea) - We could incorporate this into existing events.  Lisa will follow-up with Eve.
• Fiesta Parade - Revisit at future meeting.